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| Globally Accessible Accounting and Inventory Control Application with you online store and e-payment interface. Internet or Web based Accounting and Inventory Control Application including a online store for your business with a shopping cart and credit card interface. Runs in an internet browser from any computer. | | Learn More | |
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HiTech Automobiles Sales, Stock and Accounts Manager
Customized For Automobile Dealers / Service Stations
Complete with Invoicing, Job Cards, Inventory and Accounts
Purchase Invoices : Creating Purchase Invoices : Creating, How To Create New Sales Invoice, Purchase Module
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Purchase Invoice give menu command Create Purchase Invoice/Memo. Invoice Window will open for Purchase Invoice. And by default date of last entry will be displayed. You can change it to your desire. The next available invoice number will be selected. If you want to enter more information like Ref. No., L/R No., C Form No., Supplier VAT No., CST No. etc. you will choose the option button More The following window will open for entering the more information.
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To select a supplier name in the invoice is very easy. You can type supplier code or first part of the name of the supplier in the text box marked Purchased From. The supplier name and address will appear in the invoice when you press tab for making the next entry. If the code or name you typed here does not match with any of the suppliers then the supplier list will be automatically displayed. You can also press command button Find. to display the List of suppliers You can select a name from this list easily. Press command button OK. The supplier name and address will appear in the invoice. The invoice due date will change accordingly if the Due Days are defined for that supplier in the supplier record. You can also specify the purchase a/c for this invoice by selecting an account name form the combo displaying account names.
To select a product names in the invoice is also very easy. You can type product code in column 1 of the grid (item code) or first part of the name of the product in the column 2 of the grid (product). The product name, packing, M.R.P., Rate, Taxes and Manufacturer name will appear in the invoice when you press tab for making the next entry. If the code or name you typed in the columns do not match with any of the product then the product list will be automatically displayed. You can also press command button Products List. or double click the grid in col 1 or 2 to display the List of Products You can select multiple products by tagging them and specify their quantity in this list easily. Press command button OK. All the selected products and quantities with other details will appear in the invoice. The sub total will be calculated as per the rates and tax amount will be calculated as per the tax individually defined for each of the product item. You can change any of the value which is entered in the product grid like percentage tax, rate. These values will be entered in the product record. To delete any row from this grid press command button Del Row.
You may need to view your purchase book in one of the state Purchase in state or Purchase out of state. Two option button named Purchase in State and Purchase out of state give this facilities select the appropriate option to display the purchase book in : Purchase in state or Purchase out of state (i.e. Whether the product that has been purchased is from same state where your company is established or from other state).
When you use tab key the cursor will move to different boxes and if you try to enter any entry in highlighted box it will be over written.
Adjustment of Debit / Credit Note / amount in the Invoice
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If you want to adjust an already prepared debit / credit note of the supplier you can adjust its amount against the invoice. To do so press command button Debit Note. This window will be displayed. Check one of the two check boxes marked DEBIT NOTE or CREDIT NOTE. If the DR/CR Note is already prepared then enter its number in the text box marked CR / DR Note No. If this number is found then the amount will come automatically in the text box marked Amount and the net payable is calculated. You can also display a supplier wise list of all debit / credit notes for a period by pressing the command button LIST. The following list will be displayed.
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The list will be prepared for a period starting from the start of the current financial year upto the current date. You can prepare the list for any period after entering the period and pressing the command button LIST. in the list frame. You can find the Debit/Credit Note you want to adjust in this list. After bringing this invoice in focus in this list press command button INSERT. This DR/CR Note number and amount will entered in the invoice. To close the list frame command button CLOSE.
Inventory control module of Hitech Financial Accounting can work with the negative stocks. Whenever the item having negative stock is purchased the negative stock amount will be adjusted against the purchased quantity.
Fill in the amount paid if any amount is paid to the supplier. The memo will become cash memo if it is fully paid. You can also specify the details of the cheque if the payment is received by cheque as shown in entry frame.
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You can enter the date, number and amount of the cheque along with the name of bank. This information is stored with the invoice.
If amount is fully paid then Invoice type is checked to Paid automatically or if balance is due or it is partially paid then Invoice type is checked to Credit or to both respectively.
When you have finished making entries then press command button New on the Memo Command Button Group / Panel to save this invoice and go on to make new invoice. You will asked whether you want to save the invoice. Answer Yes if you want to do so. The invoice will be saved and new invoice will be displayed. You can also click Edit Mode directly. If you want to make no more invoices press command button CLOSE . You will be asked if you want to save the invoice. After your response the invoice entry window will close and you will return to main program window.
At the bottom of the window there is shortcut panel. It contains list of functions keys to facilitates faster entry. On pressing various function keys the facilities we get are as follows. These commands can also be issued through the panel.
F2 : Select Supplier. Instead of clicking on command button Find Cust we can directly display the list of customers by pressing this function key.
F3 : Show the list of products. Same as Find Prod .
F4 : New invoice. Instead of clicking on command button New invoice we can directly display the window for editing New invoice by pressing this function key. And you can close this window directly by pressing function key F10 : Close invoice Entry.
F5 : Switch to Edit mode or to Add Mode.
F6 : Print the current invoice.
F7 : Delete the current invoice.
F9 : Show the list of existing invoices. Works only in Edit Mode.
F12 : Popup the Calculator.
All invoices when they are saved are posted in the ledger automatically if the Post Ledger Automatically check box is checked in the invoicing preference setup.
As long as the invoice entry window is displayed you can do nothing else but making the invoice entry. You can switch to edit mode by using the command button New on the Memo Command Button Group / Panel . The main menu will become accessible only when you close the invoice entry window.
To print the invoice please refer to : Printing Using Hitech Print Engine
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