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| Globally Accessible Accounting and Inventory Control Application with you online store and e-payment interface. Internet or Web based Accounting and Inventory Control Application including a online store for your business with a shopping cart and credit card interface. Runs in an internet browser from any computer. | | Learn More | |
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HiTech Automobiles Sales, Stock and Accounts Manager
Customized For Automobile Dealers / Service Stations
Complete with Invoicing, Job Cards, Inventory and Accounts
Create New Quotations
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To create new Quotations select the option Quotations / Create New Quotations under the main menu option Sales. A window will be displayed to make entries for the new quotations.
To select a customer name in the quotations is very easy. You can type customer code or first part of the name of the customer in the text box marked Quote To. The customer name and address will appear in the quotation when you press tab for making the next entry. If the code or name you typed here does not match with any of the customer then the customer list will be automatically displayed. You can also press command button Find to display the List of Customers . You can select a name from this list easily. Press command button Ok. The customer name and address will appear in the quotation.
In the right hand side of the window you will have to enter the information as per available like Quotation No, Date, Due Date, Customer Ref. No. When you press the button More a new window will be displayed you can enter the delivery date, price, payment, value added tax (VAT), exc. duty etc. and to exit press the button Close.
If the enquiry to be made is for sales select the check box Sales Enquiry or else it is job then select the check box Job Enquiry.
To select a product name is also very easy. You can type product code in column 1 of the grid (item code) or first part of the name of the product in the column 2 of the grid (product). The product code, Product/Job, Unit, Qty, Rate, Amount, Remarks will appear in the quotation when you press tab for making the next entry. If the code or name you typed in the columns do not match with any of the product then the product list will be automatically displayed. You can also press command button Products List or double click the grid in col 1 or 2 to display the List of Products You can select multiple products by tagging them and specify their quantity in this list easily. Press command button OK. All the selected products and quantities with other details will appear in the quotation.
In case of job enquiry a new product name can be entered, the system will accept it and will not display any product list if the product name entered does not match with standard product list. One more remarkable difference in case of job enquiry is that multi line description of product is possible but if the number of characters reaches to 250 then system stops accepting further characters. To move to the next line of same item use the key board key combination Ctrl + Enter and to move to the next item in the next line use the key Enter.
To delete any row from products list first bring the focus on that row by clicking with the mouse or Tab & arrow keys, then press command button Delete Row. A message will display to ask you that "Do You Want to Delete Current Row # ?", if you pres Yes then focused row will delete or if you press No then the row will not delete.
To enter more details about quotation press command button More. A window will open for the entries of Prices, Value added tax (VAT), Charges of products, Exise Duty Charges, Under Modvat, Delivery - No. of Days in which products have to be transferred, Payment received, Validity of quotation, F.O.R., Other Details whatever you want to give about quotation and Authorised Signatory. After entered these details press command button Close Details Panel , you will return to the quotation window.
When you have finished making entries then press command button New on the Memo Command Button Group / Panel to save this quotation and go on to make new quotation. You will asked whether you want to save the quotation. Answer Yes if you want to do so. The quotation will be saved and new quotation will be displayed. You can also click Edit Mode directly. If you want to make no more quotations press command button CLOSE . You will be asked if you want to save the quotation. After your response the quotation entry window will close and you will return to main program window.
At the bottom of the window there is shortcut panel. It contains list of functions keys to makes faster entry. On pressing various function keys the facilities we get are as follows. These commands can also be issued through the panel.
F2 : Select Customer. Instead of clicking on command button Find Cust we can directly display the list of customers by pressing this function key.
F3 : Show the list of products. Same as Find Prod .
F4 : New quotation. Instead of clicking on command button New we can directly display the window for editing New quotation by pressing this function key. And you can close this window directly by pressing function key F10 : Close quotation Entry.
F5 : Switch to Edit mode or to Add Mode.
F6 : Print the current quotation.
F7 : Delete the current quotation.
F9 : Show the list of existing quotations. Works only in Edit Mode.
F12 : Popup the Calculator.
To print the Quotation press command button Print. A dialog box will appear with the message " DO YOU WANT TO USE FASTER PRINT ENGINE ? " if you answer yes, it will display the quotation in text mode or if you answer No to the dialog box it will print the quotation using windows fonts.
When you use tab key the cursor will move to different boxes and if the data is already written on that box and you try to enter any entry it will be overwritten.
If you want to make no more quotation pass press command button Close. You will be asked if you want to save the quotation. After your response the quotation entry window will close and you will return to main program window.
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