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| Globally Accessible Accounting and Inventory Control Application with you online store and e-payment interface. Internet or Web based Accounting and Inventory Control Application including a online store for your business with a shopping cart and credit card interface. Runs in an internet browser from any computer. | | Learn More | |
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HiTech Automobiles Sales, Stock and Accounts Manager
Customized For Automobile Dealers / Service Stations
Complete with Invoicing, Job Cards, Inventory and Accounts
Create Sales Bill
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To prepare Sales Bill give menu command Create Sales Bill. Invoice Window will open for cash / credit memo which will become credit memo if it remains unpaid or partially paid.
By default the date which is displayed is of last entry date and not the current system date. You can change it to your desired date.
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To select a customer name in the invoice is very easy: You can click New Customer button and then the window will open for entering the customer information. This is the vehicle sales invoice and the information entered about the customer is also used in the sales certificate. After filling in all the information click the command button marked Accept.
The customer name and address will appear in the invoice. The invoice due date will change accordingly if the Due Days are defined for that customer in the customer record.
You can select the name of Salesman from the drop down list box named Salesman. Who is dealing the selling of that products.
To select a product names in the invoice is also very easy. You can type product code in column 1 of the grid (item code) or first part of the name of the vehicle in the column 2 of the grid (product). The vehicle name, Rate, Taxes and Manufacturer name will appear in the invoice when you press tab for making the next entry. If the code or name you typed in the columns do not match with any of the vehicle then the vehicle list will be automatically displayed. You can also press command button Products List or double click the grid in col. 1 or 2 to display the List of Products You can select multiple products by tagging them and specify their quantity in this list easily. Press command button OK. All the selected products and quantities with other details will appear in the invoice. The sub total will be calculated as per the rates and tax amount will be calculated as per the tax individually defined for each of the product item. You can change any of the value which is entered in the product grid like percentage tax, rate etc. To delete any row from this grid press command button Del Row.
In sales bill the details of product shown are Code, Vehicle Description, Unit, Qty, Engine No., Chassis No., Colour, Rate, Amount, CP Code, SP Code, VAT %, CST %, Disc %, Disc Amount, manufacturer's Name and Group of product. Discounts are displayed in grid. You can enter Freight to be added. Amount Paid is calculated after deduction of discount.
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When you have entered required sale quantity and free quantity the total of which is more than the current stock of the item then No Stock Flag appears. In other words whenever the stock is about to become negative the no stock flag will show up to warn you that the stock of the shown item is about to become negative. The No Stock Flag will show the total quantity of the item in question along with the quantities in the stock at various locations. The product you selected will be highlighted. You have three options when you get a no stock flag. If you press command button Cancel then the requested item will be removed form the invoice. If you press command button Adjust then you'll get required free and sale quantity of the same product at different locations will be added automatically in the list until the required free and sale quantity is entered in the invoice or products at all the locations are finished. If the adjustment could not be done you will get a message. If you press command button Accept then the sale and free quantity you entered in the invoice will be accepted and the stock will become negative.
Inventory control module of Hitech Financial Accounting can work with the negative stocks. Whenever the item having negative stock is purchased the negative stock amount will be adjusted against the purchased quantity.
Fill the amount paid if any amount is paid by the customer. The memo will become cash memo if it is fully paid. You can also specify the details of the cheque if the payment is received by cheque as shown entry frame.
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You can enter the date, number and amount of the cheque along with the name of bank. This information is stored with the invoice.
When you have finished making entries then press command button New on the Memo Command Button Group / Panel to save this invoice and go on to make new invoice. You will asked whether you want to save the invoice. Answer Yes if you want to do so. The invoice will be saved and new invoice will be displayed. You can also click Edit Mode directly. If you want to make no more invoices press command button CLOSE . You will be asked if you want to save the invoice. After your response the invoice entry window will close and you will return to main program window.
At the bottom of the window there is shortcut panel. It contains list of functions keys to facilitates faster entry. On pressing various function keys the facilities we get are as follows. These commands can also be issued through the panel.
F2 : Select Customer. Instead of clicking on command button Find Cust we can directly display the list of customers by pressing this function key.
F3 : Show the list of products. Same as Find Prod .
F4 : New invoice. Instead of clicking on command button New invoice we can directly display the window for editing New invoice by pressing this function key. And you can close this window directly by pressing function key F10 : Close invoice Entry.
F5 : Switch to Edit mode or to Add Mode.
F6 : Print the current invoice.
F7 : Delete the current invoice.
F9 : Show the list of existing invoices. Works only in Edit Mode.
F12 : Popup the Calculator.
When you use tab key the cursor will move to different boxes and if the data is already written on that box and you try to enter any entry it will be overwritten.
All invoices when they are saved are posted in the ledger automatically if the Post Ledger Automatically check box is checked in the invoicing preference setup.
As long as the invoice entry window is displayed you can do nothing else but making the invoice entry. The main menu will become accessible only when you close the invoice entry window.
To print the invoice please refer to : Printing Using Hitech Print Engine
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