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| Globally Accessible Accounting and Inventory Control Application with you online store and e-payment interface. Internet or Web based Accounting and Inventory Control Application including a online store for your business with a shopping cart and credit card interface. Runs in an internet browser from any computer. | | Learn More | |
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HiTech Hospital Management System
Software system for Hospitals / Pathology Labs / Nursing Homes
Purchase Return Memo ( Good Stock ) Purchase Return Memo ( Good Stock ), Purchase Module
trrprm.bmp 
It is prepared when saleable stock is returned to supplier. To prepare supplier return memo for good stock give menu command Purchase Return Memo . Memo Window will open for Purchase Return Memo (Good Stock).
The appropriate memo number will be selected automatically. The window will have heading : Debit Note. By default last entry date will be displayed. You can change it to your desire date.
To select a supplier name in the memo is very easy. You can type supplier code or first part of the name of the supplier in the text box marked Returned To. The supplier name and address will appear in the memo when you press tab for making the next entry. If the code or name you typed here does not match with any of the suppliers then the supplier list will be automatically displayed. You can also press command button Find to display the List of suppliers You can select a name from this list easily. Press command button OK . The supplier name and address will appear in the memo. The memo due date will change accordingly if the Due Days are defined for that supplier in the supplier record. You can also specify the purchase a/c for this memo by selecting a account name form the combo displaying account names. Returns will be posted in this account in ledger. You can also specify freight, if any and give a remark in the memo.
Select appropriate option regarding Purchase In State and Purchase Out of State .
To select a product names in the memo is also very easy. You can type product code in column 1 of the grid (item code) or first part of the name of the product in the column 2 of the grid (product). The product name, packing, batch no, expiry date, M.R.P., Rate, Taxes and Manufacturer name will appear in the memo when you press tab for making the next entry. If the code or name you typed in the columns do not match with any of the product then the product list will be automatically displayed. You can also press command button Products List or double click the grid in col 1 or 2 to display the List of ProductsYou can select multiple products by tagging them and specify their quantity in this list easily.Press command button OK . All the selected products and quantities with other details will appear in the memo. The sub total will be calculated as per the rates and tax amount will be calculated as per the tax individually defined for each of the product item. You can change any of the value which is entered in the product grid like percentage tax, rate, batch no. or expiry. To delete any row from this grid press command button Del Row .
Fill in the amount paid if any amount is paid. The memo will become cash memo if it is fully paid.
When you use tab key the cursor will move to different boxes and if you try to enter any entry in highlighted box it will be over written.
When you have finished making entries then press command button New on the Memo Command Button Group / Panel to save this memo and go on to make new memo. You will asked whether you want to save the memo. Answer Yes if you want to do so. The memo will be saved and new memo will be displayed. You can also click Edit Mode directly. If you want to make no more memos press command button CLOSE . You will be asked if you want to save the memo. After your response the memo entry window will close and you will return to main program window.
At the bottom of the window there is shortcut panel. It contains list of functions keys to facilitates faster entry. On pressing various function keys the facilities we get are as follows. These commands can also be issued through the panel.
F2 : Select Supplier. Instead of clicking on command button Find Cust we can directly display the list of customers by pressing this function key.
F3 : Show the list of products. Same as Find Prod .
F4 : New memo. Instead of clicking on command button New memo we can directly display the window for editing New memo by pressing this function key. And you can close this window directly by pressing function key F10 : Close memo Entry.
F5 : Switch to Edit mode or to Add Mode.
F6 : Print the current memo.
F7 : Delete the current memo.
F9 : Show the list of existing memos. Works only in Edit Mode.
F12 : Popup the Calculator.
All memos when they are saved are posted in the ledger automatically if the Post Ledger Automatically check box is checked in the invoicing preference setup.
As long as the memo entry window is displayed you can do nothing else but making the memo entry. The main menu will become accessible only when you close the memo entry window.
To print the memo please refer to : Printing Using Hitech Print Engine
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